Program Assistant/Associate

Rare Book School (RBS) is searching for an organized, energetic, and detail-oriented full-time Program Assistant or Associate (depending on experience) to assist the Director of Programs & Education in facilitating excellent educational programming. In addition to working with the Director of Programs & Education, she or he will work closely with the Program Manager and Admissions Officer to maintain and improve upon the successful educational programming at RBS.

The Program Assistant/Associate will be asked to:

  • Communicate regularly with RBS faculty members and applicants as well as individuals who are sponsoring, supporting, or variously related to RBS courses and programs
  • Support programs logistics for course sessions in Charlottesville (setting up classrooms, participant registration, evening receptions, communicating with conference services and students about dormitory housing, &c.)
  • Oversee logistics relating to select satellite courses (including catering, space reservations, and course materials)
  • Assist with tracking course applications through the admissions process
  • Assist with writing and disseminating course-specific advertising
  • Assist the Director of Programs & Education with course schedule planning
  • Design and update Information Guides for each course session and distribute to the participants
  • Print and bind course workbooks, and prepare other print and digitally-distributed course materials
  • Oversee travel and housing reservations for faculty members, session staff, and lecturers
  • Design, order, and maintain stock levels of RBS-related merchandise
  • Assist with tracking student progression through Certificate of Proficiency requirements
  • Carry out other program-related duties as needed

Our organization offers a fast-paced, creative, and collaborative work environment located on Central Grounds at the University of Virginia. Rare Book School, a non-profit organization, separate from but affiliated with the University, provides cutting-edge, specialized instruction vital for understanding and preserving artifacts central to our cultural heritage.

Required qualifications: Qualified applicants must have a bachelor’s degree; strong attention to detail; steady work ethic; integrity; strong written and oral communication skills; an interest in planning events; proficiency with the Mac operating system and MS Office Suite; ability to work with database systems; and the ability to deliver high-quality customer service. The Program Assistant/Associate must also be able to work longer hours, including weekends, during class sessions, and be able to travel to satellite course locations as needed.

Desired qualifications: A degree in the humanities or social sciences; close familiarity with one or more of the constituencies from which our students and faculty principally come (e.g. book history & bibliography, special collections librarianship, book arts, antiquarian bookselling, archives, digital humanities, and higher education); and familiarity with the Chicago Manual of Style and the Adobe Creative Suite. Applicants will be working in a collections-focused environment. The Program Assistant/Associate may be asked to lift up to 40 pounds during their employment.

This is a full-time, year-round, non-exempt, salaried position. Starting salary ranges from $34,000 to $38,000, depending on qualifications and experience. Benefits include health and dental insurance, annual leave, sick leave, an RBS course each year, and a 403(b) retirement plan with matching contributions.

Applicants should submit the following materials:

1) A cover letter discussing your qualifications and your interest in the position and the School
2) A curriculum vitae, including the phone numbers and email addresses of at least three references

Please send electronic copies of materials to Laura Perrings, Director of Programs & Education, at laura.perrings@virginia.edu. Applications are due by 4 January 2019.

Rare Book School is an equal opportunity employer committed to diversity, equity, and inclusiveness. For more about the School and its educational programs, see rarebookschool.org