Employment

Collections Assistant

Rare Book School is seeking a conscientious, detail- and service-oriented UVA undergraduate or graduate student for the part-time position of Collections Assistant. This is a six-month position at 10-15 hours a week with the possibility of renewal. The starting wage is $15.00 an hour.

Under the supervision of the Associate Curator, the Collections Assistant will contribute to the organization and preservation of Rare Book School’s collection of 100,000 items, including books, manuscripts, ephemera, printing surfaces and other book historical artifacts. The Collections Assistant’s duties include:

  • Labeling, stamping, and flagging newly cataloged books and items
  • Creating archival-quality enclosures such as Mylar folders, custom boxes, and dust jacket covers for books and related materials
  • Shelving and shelf-checking
  • Organizing and moving collections
  • Dusting and cleaning collections storage areas
  • Updating existing catalogue records and creating new basic catalogue records
  • Assisting with RBS events and programs, including open houses and courses

Required qualifications:

  • A strong, demonstrated interest in book history, book arts, librarianship, archives, bibliography, languages, and/or history

Desired qualifications:

  • Studio arts experience (printmaking, letterpress printing, &c.)
  • Previous experience working in a library setting

Please note that the RBS workspace is a standard special collections library environment with possible exposure to mold and dust.

Please send an up-to-date CV, a cover letter, and the names and contact information of two references to Ruth-Ellen St. Onge, Associate Curator & Special Collections Librarian, at ruthellen.stonge@virginia.edu.

Deadline for applications: Friday 8 October 2021
Interviews will take the week of 11 October 2021.
Expected start date: late October / early November 2021

All RBS employees are required to be vaccinated against COVID-19 unless an approved exemption is received. Those with exemptions must consent to weekly testing. All employees are required to wear a face covering when in common areas of the workplace.

Rare Book School is an equal opportunity employer committed to diversity, equity, and inclusiveness.  


Assistant Program Manager

Rare Book School (RBS) is searching for an organized, energetic, and detail-oriented full-time Assistant Program Manager to aid the Director of Programs & Education in facilitating excellent educational programming. In addition to working with the Director of Programs & Education, the Assistant Program Manager will work closely with the other members of the Programs team to maintain and improve upon the successful educational programming at RBS.

The Assistant Program Manager will be asked to:

  • oversee course logistics relating to select partner institutions (including catering, space reservations, course materials, and hosting on site);
  • travel to remote partner institutions to oversee course logistics;
  • support programs logistics for course sessions in Charlottesville (communicating with conference services and students about dormitory housing, setting up classrooms, participant registration, evening receptions, etc.);
  • assist in planning and facilitating online courses;
  • communicate regularly with RBS faculty members and applicants as well as individuals who are sponsoring, supporting, or variously related to RBS courses and programs;
  • assist with leading/teaching demonstrations of various book-related processes and technologies (e.g. relief and intaglio printing, bookbinding, &c.)
  • design and update the Information Guides for each course session and distribute to the participants;
  • prepare course workbook files for printing or electronic sharing;
  • oversee travel and housing reservations for faculty members, session staff, and lecturers;
  • design, order, and maintain stock levels of RBS-related merchandise;
  • assist with tracking course applications through the admissions process;
  • assist with tracking student progression through Certificate of Proficiency requirements; and
  • carry out other program-related duties as needed.

Our organization offers a fast-paced, creative, and collaborative work environment located on Central Grounds at the University of Virginia. Rare Book School, a non-profit organization, separate from but affiliated with the University, provides cutting-edge, specialized instruction vital for understanding and preserving artifacts central to our cultural heritage.

Required qualifications: Qualified applicants must have a bachelor’s degree; the ability to deliver high-quality customer service; excellent attention to detail; strong time-management and organizational skills; steady work ethic; the ability to work well in a team; integrity; strong written and oral communication skills; and a close familiarity with one or more of the constituencies from which our students and faculty principally come (e.g. book history & bibliography, special collections librarianship, book arts, antiquarian bookselling, archives, digital humanities, and higher education). The position requires increased hours (50 hours), including weekends, during course sessions as well as some travel to support RBS classes. The successful candidate will work in the Charlottesville, VA RBS office.

Desired qualifications: A degree in the humanities or social sciences; proficiencies with PC or Mac operating systems, MS Office Suite, InDesign, Acrobat, and Photoshop; familiarity with the Chicago Manual of Style; and a valid driver’s license.

This is a full-time, year-round, exempt, salaried position. Starting salary ranges from $41–45,000, depending on qualifications and experience. Benefits will include health insurance (including dental and vision); long-term disability; an RBS course each year; and a 403(b) retirement plan, with employer’s matching contribution up to 5% (after one year). Assistance for moving expenses (taxable) may be available.

To apply, applicants should submit the following materials to Laura Perrings, Director of Programs & Education, at laura.perrings@virginia.edu:

  1. A cover letter
  2. A curriculum vitae
  3. The phone numbers and email addresses of at least three references

In your cover letter, please address: 1) your competency and experience with regard to the responsibilities and desired qualifications; 2) why you are interested in working for Rare Book School; and 3) when you will be available to begin, either remotely (until able to coordinate a move) or in Charlottesville, VA.

Review of applications will begin 10 September; applications will remain open until the position is filled.

All RBS employees are required to be vaccinated against COVID-19 unless an approved exemption is received. Those with exemptions must consent to weekly testing. All employees are required to wear a face covering when in common areas of the workplace.

Rare Book School is an equal opportunity employer committed to diversity, equity, and inclusiveness.


Administrative Director of the Andrew W. Mellon Society of Fellows in Critical Bibliography and RBS Communications Associate

Rare Book School (RBS), a 501.c.3 educational nonprofit affiliated with the University of Virginia, seeks a motivated, service-oriented individual to join its team as the Administrative Director of the Andrew W. Mellon Society of Fellows in Critical Bibliography and RBS Communications Associate. The individual filling this position will administer and oversee the overall membership of the Society while also contributing to the School’s general communications and outreach efforts. The Administrative Director of the Andrew W. Mellon Society of Fellows in Critical Bibliography and RBS Communications Associate reports to the School’s Executive Director.

Responsibilities

  • Serve as Administrative Director of the Andrew W. Mellon Society of Fellows in Critical Bibliography
    • Participate as an ex officio member in all Council meetings of the Society, as well as meetings of its committees, and maintain governance documents to ensure compliance with the Society’s bylaws and the terms of the grant
    • Administer and oversee the selection process of Junior Fellows in concert with the Society’s Selection Committee, processing and evaluating applications and serving as a liaison with external application readers
    • Advise and provide guidance for applicants, fellows, and other possible participants regarding course selection, application procedures, orientation to the program, and other fellowship activities
    • Coordinate travel and local arrangements for fellowship activities, including committee meetings, bibliographical field schools, optional events for fellows taking RBS courses, and, in partnership with the Society’s Council and Programs Committee, the Society’s annual meeting
    • Deploy, collect, analyze, and aggregate results of evaluation surveys
    • Collect annual membership dues, track and initiate program-related payments and reimbursements, and monitor spending against budget
    • Update recruitment and admission materials, and manage the Society’s webpage, scholarly resources, and archives
    • Help with preparation of internal and external reporting
    • Engage in creative and strategic problem-solving both independently and in collaborative work with Fellows
    • Assist RBS’s Associate Director in creating and executing a long-term sustainability strategy for the program
  • Assist the Director of Communications & Outreach with the following tasks on a seasonal basis (especially December–January, April–September)
    • Maintain RBS website (WordPress) and social media accounts
    • Produce print, electronic, and multimedia materials, including brochures, newsletters, recordings and well as other program-related materials for students
    • Advertise various RBS events and opportunities
    • Coordinate the planning and promotion for public events
    • Gather information for annual reports
  • Other related duties as needed

Desired Qualifications

  • Bachelor’s degree required, advanced degree preferred
  • At least one to three years’ administrative experience, preferably in humanities education or academic libraries; familiarity with book history, bibliography, or work with cultural heritage materials
  • Excellent writing skills and the ability to speak persuasively about Rare Book School and the Andrew W. Mellon Society of Fellows in Critical Bibliography
  • Ability to employ diplomacy and flexibility in work representing the School and the Andrew W. Mellon Society of Fellows in Critical Bibliography
  • Copy-editing experience, exceptional attention to detail, and familiarity with Chicago Manual of Style
  • Strong time management and organizational acumen
  • Good knowledge of and experience working with Microsoft Office suite, WordPress, Adobe InDesign/Photoshop/Acrobat, iMovie, relational databases (e.g., Salesforce, Filemaker Pro), and online survey software (e.g., Qualtrics)
  • Commitment to the creation of an accessible, diverse, and inclusive learning environment and to Rare Book School’s and the Society’s broader diversity, equity, and inclusion goals (see http://www.rarebookschool.org/inclusive-excellence-plan)
  • Ability to work independently and with a team
  • Willing to work occasional evenings and weekends as needed, and to travel; must have a valid driver’s license

This is a full-time, exempt, benefited position. Salary commensurate with education and experience. Benefits include one free Rare Book School course per year; flexible hours; health insurance (including dental and vision); long-term disability; and 403b retirement plan, including employer’s matching contribution up to 5% (after one year). Assistance for moving expenses may be available up to $2,000.

To apply, applicants should send a cover letter addressing the topics below, a CV/resumé, and a writing sample to rbs_hr@virginia.edu. Please address in your cover letter:

  1. your competency and experience in regard to each of the desired qualifications,
  2. why you are interested in working for Rare Book School, and
  3. when you would be available to begin the job, either remotely (until able to coordinate a move) or in Charlottesville.

Please note that although RBS staff has been working remotely during the pandemic, the successful candidate will need to be present for in-office work in Charlottesville once public-health conditions make this a safe option. All RBS employees are required to be vaccinated against COVID-19 unless an approved exemption is received. Those with exemptions must consent to weekly testing. All employees are required to wear a face covering when in common areas of the workplace. Rare Book School is an equal opportunity employer committed to diversity, equity, and inclusiveness.

Deadline for applications: 17 September 2021.


The Pine Tree-Fearrington Rare Materials Cataloger

Rare Book School (RBS) seeks a motivated, collaborative individual capable of precise and complex work to join its team as the School’s full-time Pine Tree-Fearrington Rare Materials Cataloger. The successful candidate will be responsible for contributing to the cataloging and processing of RBS’s teaching collections. This is a four-year, full-time contract with benefits, with the possibility of renewal.

Located on central Grounds at the University of Virginia, RBS offers a close-knit, highly collaborative, mission-centered work environment. The School currently maintains a teaching collection of approximately 100,000 items, largely consisting of printed materials (including books, prints, ephemera, and periodicals), but also including manuscripts, photographs, printing and book-making equipment, and other artifacts.

Responsibilities

Under the supervision of the Associate Curator of Collections & Special Collections Librarian, the Rare Materials Cataloger’s primary responsibility will be to catalog a wide range of books, ephemera, manuscripts, periodicals, realia, and related items according to the School’s in-house cataloging procedures. The University of Virginia’s main library, in which RBS is located, is currently under renovation, and slated for completion by mid-2023. In addition to general cataloging duties, the cataloger will contribute to organizational and logistical tasks related to the relocation of RBS collections from the School’s temporary offices and offsite storage facility to the newly renovated library in 2023. The cataloger will also: enhance records for previously cataloged items; contribute to the ongoing maintenance and development of the School’s online catalogue; assist with the processing, preservation, photographing, and shifting of materials; and occasionally perform programs-related tasks during RBS course sessions, as required. The cataloger will also occasionally assist with tasks related to RBS exhibitions and collections-related outreach.

Required Qualifications

  • Master’s degree in library and information science from an accredited institution, or equivalent professional experience
  • Demonstrated knowledge of and professional experience with rare book cataloging standards, including DCRM(B) and RBMS Controlled Vocabularies
  • Basic knowledge of one or more languages, in addition to English (e.g., Arabic, Chinese, French, German, Greek, Hebrew, Italian, Latin, Japanese, Spanish, &c.)
  • Service-oriented, systematic, analytical thinker with excellent communication skills
  • Demonstrated interest in and engagement with book history and bibliography, the humanities, special collections librarianship, conservation, and/or the antiquarian book trade

Desired Qualifications

  • At least two years of experience working in a cataloging-related position
  • Experience in logistical planning related to inventorying and moving collections during a library renovation
  • An undergraduate or graduate-level degree with a concentration or specialization related to bibliography and/or book history
  • Basic knowledge of additional languages
  • Training or experience in digital photography as related to conservation and collections documentation

The annual salary for this position is $45,000, with up to a 3% annual increase per year based on performance. The successful candidate will receive three weeks of paid vacation, as well as the following additional benefits: sick leave; health insurance (including dental and vision); and long-term disability. Retirement benefits are available after the first year of employment. In addition, the successful candidate will be able to attend one RBS course per year of employment (tuition free) and will receive funding to attend the annual RBMS conference or other professional development activities.

All RBS employees are required to be vaccinated against COVID-19 unless an approved exemption is received. Those with exemptions must consent to weekly testing. All employees are required to wear a face covering when in common areas of the workplace.

Rare Book School is an equal opportunity employer committed to diversity, equity, and inclusiveness. For more information on our Inclusive Excellence Plan, visit: https://rarebookschool.org/inclusive-excellence-plan/

The RBS workspace is a standard special collections library environment with possible exposure to mold and dust. Some work on weekends is required when RBS programs are in session. Please note that although many RBS staff members are working remotely owing to the pandemic, the successful candidate will need to be present for in-office work in Charlottesville.

Applicants should submit the following materials:

  • A cover letter discussing a) your interest in RBS; b) the various strengths you could bring to RBS’s collections and staff; c) the skills you hope to cultivate at RBS and the areas in which you hope to grow; and d) the ways in which this position would inform your longer-term professional goals, and e) when you would be able to begin work on site in Charlottesville
  • A c.v. listing three professional references
  • A short writing sample of up to 10 pages on any topic, along with a sample catalogue record; excerpts from longer essays are welcome

Please send electronic copies of application materials to Ruth-Ellen St. Onge, Associate Curator of Collections & Special Collections Librarian: ruthellen.stonge@virginia.edu

Deadline for applications: 13 September 2021.